Admin Assistant

Responsibilities

• Bachelor’s degree in Business Administration, Office Administration, Management, or any related field.
• At least 1–2 years of experience in administrative, purchasing, facilities, or office operations is an advantage.
• Knowledgeable in purchasing procedures, payment processing, and inventory/accountability management.
• Proficient in Microsoft Office applications (Excel, Word, Outlook, PowerPoint)
• Strong organizational and time-management skills.

Required Qualifications

• Manage purchase orders and ensure timely processing of requests and canvassing documents.
• Coordinate with suppliers and vendors regarding quotations, deliveries, and billing concerns.
• Prepare and monitor purchase orders, requests, and procurement documentation.
• Ensure accurate and professional front desk operations, including handling calls and visitors.
• Prepare and submit weekly and monthly reports related to purchasing and supplier monitoring.
• Receive, release, and monitor mails, payments, and official correspondence.
• Process utility bill payments and supplier billing within the prescribed timeline.
• Oversee facilities and room management to ensure cleanliness, orderliness, and proper scheduling.
• Maintain asset monitoring and accountability records with accuracy and completeness.
• Assist in administrative and operational tasks assigned by management.
• Ensure compliance with company policies, procedures, and documentation standards.
• Coordinate with internal departments to support smooth day-to-day office operations.

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